Admin Assistant - Saudi National

The Role

Job Purpose:

This is an exciting opportunity to work closely with key leaders in a dynamic and fast-paced industry. If you thrive in an environment where precision and collaboration are valued, we encourage you to apply.

One of our leading clients is currently seeking a Saudi National Administrative Assistant with experience in the pharmaceutical industry to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities: Executive Support:

• Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
• Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
• Handle confidential and time-sensitive material appropriately.

Calendar and Travel Management:

• Coordinate complex calendars, ensuring efficient scheduling across time zones.
• Arrange and manage travel plans, accommodations, and itineraries for leadership team members.

Document Management:

• Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
• Maintain organized records, filing systems, and shared documents to ensure accessibility.

Meeting Coordination:

• Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
• Take minutes during meetings and follow up on action items as needed.

Office Operations Support:

• Manage office supplies and liaise with vendors as required.
• Support event planning and logistics for team functions, training sessions, and workshops.

Qualifications:

• Education: Diploma or Bachelors degree in Business Administration or a related field is preferred.
• Experience: 5-6 years of experience in administrative roles, preferably within the pharmaceutical industry or related sectors.
• Nationality: Saudi National will be highly preferred owing to the Saudization policy.
• Proven experience supporting multiple leadership members is highly preferred.

Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in Arabic and English, both written and verbal.
• Highly organized with the ability to manage multiple tasks and priorities.
• Strong problem-solving skills and attention to detail.
• Professional demeanour and ability to maintain confidentiality.

Requirements About the company We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work. ManpowerGroup powers the success of many of the worlds most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service. ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement. Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: * IT & Telecommunications * Engineering & Construction, Oil & Gas * Banking, Finance & Legal * Sales & Business Development * Marketing, Public Relations & Communications * Human Resources & Training * Customer & Support Services (Secretarial and Administrative) * Operational, Supply Chain & Logistics * Executive Recruitment * Emiratization Solutions * Recruitment Program Outsourcing Solutions * Managed Service Provider Solutions * Talent Based Outsourcing Solutions * Outsourced Staffing Solutions